Show Regulations

GENERAL REGULATIONS

Competitors must not talk to judges while judging is in progress.

NOTE – Where amplifier is used in Sideshows it must meet with the approval of the com- mittee or be discontinued. Failure to do so will involve expulsion from showgrounds.

N.B. – No prize cards or ribbons allowed on stock of any description until after judging. Society is Incorporated and affiliated with Victorian Agricultural Shows Ltd, Wimmera Association (WASA) and E.F.A., rules of which will be observed, and affiliated with the Victorian Showmen’s’ Guild.

EXHIBITS & ENTRIES

1- No exhibitor (unless in charge of an animal) will be allowed in that section of the yard in which his/her exhibit is placed during adjudication, and it shall be the duty of the Stewards
to prevent any person interfering with the judges, and if necessary, order the removal of such offenders from the yards.
2- All entries must be in writing and be lodged with secretary at the Show office, Woods St., Donald, on or before Thursday, October 10, 2013, at 5 p.m., when a ticket will be given stating the Class, Section and No. of the exhibit for which the entry is made.
3- Cash, or Entry Ticket MUST accompany each entry, or the Entries WILL NOT be received.
4- All exhibitors will be charged an entry fee as specified on the schedule at beginning of various classes.
5- A entrance ticket will admit two adults and their student children and car to all sections of the show.
6- As many persons will be allowed into the yard free of charge as the committee may deem necessary to take charge of the exhibits after the entries are made. No attendants’ passes will be issued and only persons in charge of exhibits as approved by stewards (excepting holders of entrance tickets and those privileged under same) will be allowed to remain in yard while it is being cleared on show morning.
7- The owner or exhibitor of any exhibit disapproved of as an exhibit by the committee of the Society, must immediately, upon notice to that effect, remove such exhibit from the Society’s ground.
8- No person except entrance ticket holders and those actually in charge of stock, imple- ments or machinery, and from whom any authority must be obtained, will be permitted to remain in the yard during the adjudication under any pretence whatsoever. The persons in charge must on no account leave their respective lots to address the judges, unless authorised by the stewards of the exhibition.
9- All possible care will be taken of all exhibits, but no responsibility will be incurred by the Society.
10- The age of exhibits of livestock required in their respective sections must be set forth in each entry. Any infringements of this rule will disqualify the exhibit.
11- The breeding year dates from 1st of August for horses.
12- Sheep entries to state date when shorn and when lambed.
13- All entries must be in their places in show yard before 9 a.m. on the day of the show, excepting exhibits shown in Class L., which must be in their places, on the show ground, by 5 p.m. day before Show and Pavilion exhibits, which must be in their places by 9.00 a.m. the day of the show.
14- Intending exhibitors are particularly requested to observe the date fixed for the recep- tion of entries at the office, as the rule will be strictly enforced, and also that the “Entry Tickets” must be produced, attached to each lot, at the gates of the show yard.
15- All horses must show good health, be eating normally and not showing any signs of respiratory disease during the last 3 days prior to the show. The Show Committee has the right to call for a veterinary inspection of any horse suspected of illness at any time during the course of the show, fees incurred to be paid by the exhibitor. The Donald P & A Society Inc reserves the right to refuse entry of any horse deemed to be uncontrollable/ dangerous at the discretion of the Horse Event Co-ordinator
16- In the event of a restriction of movement of horses due to diseases such as equine influenza, exhibitors agree that a Standstill is a risk of competing at this event and agree to pay all costs or expenses incurred by themselves and their horses as a result of the quarantine period.

JUDGING & AWARDS

17- The judges may award a second or a third prize instead of a first; or may withhold a prize altogether, where there is no competition or where the exhibits are not of sufficient merit.
18- No prizes can be awarded by the judges for extra exhibits if the prize list contains a class or section in which the same can compete.
19- The committee may withhold any prize when misstatements have erroneously or fraudulently been made regarding an exhibit, and exhibitors guilty of such false state- ments will be debarred from again exhibiting and be liable to expulsion from the society. 20- Should any exhibit, having gained a prize, be disqualified, the next on list does not necessarily obtain the same prize. The committee, with or without the advice of the judges, to decide the question.
21- All persons exhibiting shall accept the decision of the judges appointed by the society, and in the case of written protests, shall be accepted as final and without appeal.
22- No exhibits can be removed from the exhibition until 4.30p.m. on the day of the show unless approval is given on the day. Exhibits to be removed ONLY under the supervision of a steward.
23- Stewards or any members of committee must not be allowed to interfere or make any suggestions to the judges.
24- Any exhibitor refusing or neglecting to place prize cards awarded to them by the judges on their exhibits will be disqualified.
25- Prize money for pavilion, poultry, sheep and grain classes to be collected from secretary’s office 4.30 p.m. on presentation of prize cards on Saturday of the Show. Prize money not collected will be forfeited.
26- When two judges cannot agree, and a Referee is called in, the Referee will only be allowed to adjudicate on the two exhibits in dispute.

ADMITTANCE TO GROUND

27- The entry card will not admit anyone and must be fastened to the exhibit.
28- No Pass-out checks issued after 1 p.m..
29- The stewards and assistants will not admit entries at the gate.
30- Protests (if any) against awards must be lodged with the Secretary, in writing, by 5 p.m. on the Saturday of the Show, enclosing deposit of $50, which may be forfeited at the discretion of the Society.
31- In cases of disputes as to the construction of any of these regulations or the meaning of any in the list, the same shall be determined by the committee of the Society, whose decision shall be final.
32- (a) Entries to the show are accepted subject to the rules and regulations and by-laws of the Society and of the Show.
(b) The entrant agrees to be bound by those rules and regulations and by-laws.
(c) The entrant also agrees to abide by all decisions made by the Society, by the Group with which it is affiliated or by VAS Ltd pursuant to those rules and regulations and by- laws, and
(d) No decision so made shall be called into question by the entrant before any court or other body (whether or not of a similar nature to a court) whatsoever.

GENERAL

33- The privileges of distributing trade lists, advertisements, or other documents are restricted exclusively to exhibitors at their respective stands. Any infringement of this regulation will incur expulsion from the yards.
34- The Society does not hold itself responsible for values placed on trophies by donors. 35- The Stewards and Committee will be distinguished by a coloured ribbon.

NOTE SPECIALLY

36- The Society shall not be responsible for any accident that may be caused through or by any exhibit, and it shall be a condition of entry that each exhibitor shall not hold the Society responsible, and shall indemnify it against any legal proceedings arising from such accident.
37- It shall be a condition of entry to the showground that no person shall hold the Society responsible for any accident that may be caused thereon through or by any exhibit. Com- petitors also enter, ride and otherwise take part at their own risk.
38- The Society shall not in any circumstances, hold itself responsible of any loss or misdelivery of livestock or other exhibits at the Society’s exhibition, or any loss or damage thereto.
39- The Society shall not in any circumstances hold itself responsible for any loss by fire, storm, damage by water, flood or lightning. Exhibits and displays shall be accepted only on this condition.
40- The Society accepts no liability for injury to honorary judges in discharge of their du- ties at the Show, or in travelling to and from the Show.
41- Society reserves the right to refuse admittance to or eject from the showgrounds any per- son. And refuse an exhibit or an exhibitor without giving any reason.
42- It shall be a condition of entry of any person to the showground, or of entry for any class or section of the schedule, that if in the opinion of the Society’s stewards or execu- tive committee such person shall be guilty of misbehaviour he/she shall be liable to be removed from the ground.
43 – No swing saws shall be operated during the Show.
44 – Chainsaws may only be operated for 5-minute sessions, hourly from the half-hour. 45 – The Committee reserves the right to alter the Schedule if circumstances warrant.
46 – All dogs owned by either Showman’s Guild members, competitors or general public, must be chained or held on a leash by owners. All animals, which are not entered for competition at the show are not covered by the Show Society Insurance and are the liabil- ity of the owner for any accident or damage that may occur during the period of the show. 47 – Random swabbing of horses may take place.
48 – As a condition of entry the Donald District P&A Society, W.A.S.A., VASA Ltd & R.A.S. reserves the right to use names, addresses and phone numbers of exhibitors or entrants as applicable.
49 – Official Insurer is Australian Insurance Brokers.
50 – ERRORS IN SCHEDULE: The Society does not hold itself responsible for any errors that may occur in the Schedule and entries are accepted on these conditions.
51 – PERPETUAL TROPHIES: Perpetual trophies remain the property of the Society, but are the responsibility of the trophy winner for that year and must be returned engraved before the next Show.
PROTESTS
52 – Protests (if any) against awards must be lodged with the Secretary, in writing, by 5pm on the Saturday of the Show, enclosing deposit of $50, which may be forfeited at the discretion of the Society.
53 – In cases of disputes as to the construction of any of these regulations or the meaning of any in the list, the same shall be determined by the committee of the Society, whose decision shall be final.
54 – (a) Entries to the show are accepted subject to the rules and regulations and by-laws of the Society and of the Show.
(b) The entrant agrees to be bound by those rules and regulations and by-laws.
(c) The entrant also agrees to abide by all decisions made by the Society, by the Group with which it is affiliated or by V.A.S. Ltd. pursuant to those rules and regulations and by-laws, and
(d) No decision so made shall be called into question by the entrant before any court or other body (whether or not of a similar nature to a court) whatsoever.

The Donald Pastoral & Agricultural Society Inc. is committed to providing a safe, healthy and environmentally acceptable showgrounds for all stakeholders.

We shall maintain an effective health and safety program so far as is practicable and endeavour to comply with all statutory and Common Law requirements.

All competitors and exhibitors have a “Duty of Care” to avoid exposing themselves or other people to unsafe situations that could lead to injury.

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